Departmental Policies


Departmental Policies

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  • Governance
    1. The department's governance model is based on the values articulated in the college's shared governance policy. The departmental committee is the recommending body, and the department chair is the administrator responsible for departmental operations.
    2. The departmental committee
      1. Membership
        1. All full time faculty in the department are voting members of the departmental committee.
        2. The Executive Vice President will appoint eligible Adjunct faculty to serve as full (paid) members of the departmental committee, in accordance with AR 4.06.003, "Adjunct Faculty Service Participation in Shared Governance."
      2. Meetings
        1. The departmental committee will hold meetings at least once each fall and spring semester. Special sessions of the full committee may be called by the department chair.
        2. The schedule, agendas, and minutes of departmental committee and subcommittee meetings will be posted on the departmental administrative website. Subcommittee chairs will provide meeting schedules, agendas, and minutes to the department chair for posting.
        3. Departmental faculty may submit items to the agenda by emailing the department chair. In order to be included on the agenda for a particular meeting, items must be submitted at least one week prior to the meeting.
      3. Processes
        1. The department chair will serve as chair of the departmental committee and will be responsible for the conduct of the business of the departmental committee.
        2. The chairs of the standing committees will constitute a steering committee, which will oversee departmental operations and advise the department chair.
        3. In general, departmental committee decisions will be taken by consensus of voting members of the departmental committee. In cases in which consensus cannot be reached, full members will vote. Where appropriate, subcommittees will define internal decision processes in addition to these general guidelines.
        4. The departmental committee will make formal recommendations to the department chair through the resolutions of the departmental committee. The department chair will respond, as appropriate, to such recommendations.
    3. Standing subcommittees
      1. Curriculum and Degrees: Responsible for reviewing and proposing revisions to course descriptions and departmental elements in course master syllabi, proposals for new courses, proposals for degree/certificate plans. Also responsible for proposing course substitution policies. The Degree committee will report at each regularly scheduled departmental committee meeting.
      2. Materials and Acquisitions: Responsible for reviewing requests to add materials to the textbook inventory, making recommendations to the department chair regarding the textbook inventory, reviewing library holdings, and submitting proposals for acquisitions (including periodicals, multimedia, etc.) to the departmental committee. The Materials and Acquisitions committee will report at each regularly scheduled departmental committee meeting.
      3. Faculty/Professional Development: Responsible for reviewing and recommending guidelines and processes for departmental faculty and professional development. Also responsible for organizing departmental events at which faculty development credit may be earned.  The Faculty/Professional Development committee committee will report at each regularly scheduled departmental committee meeting.
      4. Open Campus/Distance Learning: Responsible for recommending departmental guidelines for distance learning courses, reviewing distance learning course proposals, submitting recommendations regarding proposals to the departmental committee, and reviewing distance learning course effectiveness. The Open Campus/Distance Learning committee committee will report at each regularly scheduled departmental committee meeting.
      5. Last revised: 8/12/2003

  • Adjunct Faculty Hiring and Eligibility Policy
    1. This departmental policy implements AR 4.06.001, "Administration of Eligibility Lists." Nothing in this policy will be construed as overriding the intent of these administrative rules.
    2. Evaluation of applications
      1. Applications for the adjunct faculty pool for disciplines in the department will be evaluated by the department chair. All qualified applicants will be interviewed according to the Adjunct Faculty Hiring Procedure.
    3. Criteria for selection and ranking
      1. To be considered for a teaching appointment, an applicant must possess:
        • a master's degree in the teaching discipline, or
        • a master's degree and eighteen graduate semester hours in the teaching discipline
        • See the Guide to Faculty Credentials for further details
      2. Qualified applicants will be ranked in the eligibility list on the basis of these criteria:
        • Level of expertise/Experience
        • Professional Development/Professional Accomplishments
        • Evaluations (both by students and by supervisors), if applicable
        • Contribution to ACC's community and governance, if applicable
      3. Initial placement on an eligibility list is provisional and will be reviewed in the first evaluation cycle.
      4. The Philosophy, Religion, Humanities, and Women's Studies Department is committed to excellence and diversity, and the selection of adjunct faculty will reflect these values.
    4. Procedure: Adjunct Faculty Hiring Procedure

      Last revised: 2/17/2003

  • Placement on Additional Eligibility Lists
    1. Full-time faculty may request placement on departmental eligibility lists by submitting a letter of interest and documentation of credentials for the requested course. Applicants may be asked for an interview or teaching demonstration.
    2. Adjunct professors who are currently on at least one college eligibility list may request placement on departmental eligibility lists by submitting a letter of interest and documentation of credentials for the requested course. Applicants may be asked for an interview or teaching demonstration.

    Last revised: 8/17/2004

  • Faculty Evaluation
    1. The college-wide evaluation process is specified in various procedure manuals published by the Faculty Evaluation Office (available online). Specific implementation details for the Philosophy, Religion, Humanities, and Women's Studies Department may be found in the Faculty Evaluation Process.
    2. The department chair is responsible for evaluating departmental faculty. The basis of the evaluation is information drawn from elements submitted by faculty, supervisors, and students concerning the main areas of evaluation.
    3. The three main areas of faculty evaluation are:
      1. Student Evaluations
        1. Student evaluations are administered and scored through a college-wide process. Results will be reviewed yearly by the department chair. (Student evaluation instruments are available online for review.)
      2. Instructional Performance
        1. Portfolio: Each faculty member must submit a portfolio according to the guidelines set forth by the Faculty Evaluation Office. Portfolios will be rated using the "Portfolio Rating Form."
        2. Class observation: New faculty and faculty submitting a third-year portfolio will be observed in the classroom.
        3. Grade Distribution Report
        4. Faculty Input Form: This is an online form available on the Faculty Evaluation website.
      3. Professional/Administrative Performance
        1. Full-time faculty: professional service (including administrative performance) as documented by supervisors
        2. Adjunct Faculty: administrative performance as documented by supervisors

      Last revised: 2/17/2003

  • Course Limit Overrides
    1. Course limit overrides are only granted in cases in which these criteria are met:
      1. all other options (e.g., add to another section) have been exhausted
      2. the justification for the overload is documented and involves:
        1. critical need or unreasonable hardship (such as not being able to graduate, etc.), or
        2. serious college error (e.g., the student was dropped by the college inadvertently)
    2. Professors may not approve overloads and are strongly advised to refrain from discussing overloads with students except to inform them of departmental policy and to refer them to the appropriate office for assistance (the offices of the department chair, associate dean, or  campus supervisors).
    3. Last revised: 2/17/2003

  • Informal Transfers
    1. Informal transfers will only be granted in situations in which
      1. the original professor or the department chair requests the informal transfer on behalf the student
      2. the need for the transfer involves circumstances beyond the student's control that were also unforeseeable when the student registered. (For instance, a job schedule change that was imposed by his/her supervisor in mid-semester. Note that a job schedule change at the request of the student does not meet the criteria.)
      3. the justification for the informal transfer is documented
      4. the schedule, organization, and course material of the "receiving" course is substantially the same as the original course (This is infrequently the case in our department and therefore puts the student at a significant disadvantage.)
      5. the "receiving" professor confirms his/her support for the transfer in writing
    2. Professors may not approve informal transfers. Requests for informal transfers and supporting documentation should be submitted to the department chair for review. Only requests that meet the criteria set forth in 1.1-5 should be submitted.
    3. If an informal transfer is approved,
      1. the original professor has the responsibility of coordinating the transfer with the receiving professor and communicating any pertinent information concerning the transfer
      2. the receiving professor has the responsibility of forwarding the final grade to the original professor in a timely manner
      3. Last revised: 8/20/2001

  • Syllabus Construction
    1. The department will establish a Course Master Syllabus for each course offered, based on the Master Syllabus outline. Each Master Syllabus will include departmentally established elements, such as the course description, course goals and outcomes, course rationale, etc.
    2. Beginning in the Spring semester, 2002, departmental faculty will implement the master syllabus outline in all departmental syllabi. Each syllabus must include the headings set forth in the Master Syllabus outline and the departmentally established elements found in the Course Mastize yllabus for each course.
    3. Last revised: 8/20/2001

  • Complimentary Textbooks
    1. College policy (AR 6.11.001, Ethics, "Complimentary Copies") and Texas law prohibit the sale of complimentary textbooks given either to the college or to individual professors.

    Last revised: 8/12/2003


This page was last updated 01/16/2006 09:02:04 PM by mdaude.


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